The Hardynge Choir Privacy Policy

April 2023


The Hardynge Choir is committed to protecting your privacy and safeguarding your personal information in accordance with Data Protection legislation. ‘Personal information’ is information we hold which is identifiable as being about you. This Policy explains how and why we collect your personal information and how it is used.

This Policy may change from time to time so please check it periodically.

The Hardynge Choir maintains two databases, one of which holds information about you
  • The Hardynge Choir membership list
  • List of supporters who have asked to be informed about upcoming concerts

The Hardynge Choir membership list

We collect the following information about you
  • Name
  • Voice part (choir membership list only)
  • Contact information including email addresses, telephone numbers and postal addresses
  • Any other information that you choose to provide when applying to join, or communicating with us for any reason.
The information that we collect and store relating to you is used to keep you informed about news and arrangements within the choir. We will keep your information throughout your period of membership.

List of supporters

We only keep a record of your name and email address

We use this information primarily to inform you in advance about upcoming concerts. We keep the information until such time as you contact us ( to ask us to remove your details from the database.

We ask those purchasing tickets (who are not already on our list of supporters) for permission to add their details to the list at the time of purchase.


Both lists

We will not share your personal information with any other third parties unless you give us permission or we are required to do so by law.

How do we keep your information safe and secure?

We are committed to ensuring that your information is secure.

To prevent unauthorised access or disclosure we have put in place suitable electronic and managerial procedures to safeguard and secure the information we collect.


Your rights regarding the personal information we hold about you

Data Protection legislation gives you the right to access the information that we hold about you. All Subject Access Requests should be made to

Data Protection legislation gives you the right to delete or update the information that we hold about you. Please email if you wish us to change your information. 
If you have a complaint about the way we handle your data or respond to your requests under Data Protection legislation please complain in the first instance to the The Hardynge Choir Chairman at, and if you are still not satisfied then complain to the Information Commissioner following advice on the website

Other information

Our website uses “cookies” to make it easier for you to use the site. Cookies track whether you wish to remain logged in when you return to this website in your next browser session. They use information about the device you use to access the site rather than your personal details. You can turn cookies off in your browser, but that may prevent some aspects of our website from working fully (e.g. you may not be able to access our members area).

How do I turn cookies off?

All modern browsers allow you to change your cookie settings. You can usually find these settings in the 'options' or 'preferences' menu of your browser. To understand these settings, the following links may be helpful, or you can use the 'Help' option in your browser for more details. To read about cookies in detail go to